Executive Assistant

Who we are

US AI stands as a forward-thinking digital transformation enterprise, dedicated to enabling individuals to achieve remarkable feats through cutting-edge technology. As an industry leader in AI and Cybersecurity, we are actively seeking top-tier talent to spearhead the commercialization of groundbreaking products and propel our business to new heights.

If you’re passionate about pushing the boundaries of what’s possible in the digital realm, then this is the place for you. Come work with us, and let’s redefine the future together.

About the Job

As an Executive Assistant, you will be the master organizer, a communication guru, and a problem-solving ninja. We are seeking an energetic individual to join our fast-paced tech company, where innovation is the name of the game, and every day brings exciting new challenges.

What you’ll do

• Schedule internal and external appointments, plan meetings/events, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Set up and prepare for onsite and virtual demos which involves coordination with tech and non-tech teams.
• Manage high volume emails and flagging urgent messages for the CEO and Vice President’s attention
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Assist Human Resources with the setup of new hires.
• Compile, prepare and process leadership expenses and credit card reconciliation where needed.
• Support with budgets and operational cost management

Education & Experience

• Bachelor’s degree in business preferred or relevant work experience
• Minimum of three (3) years of experience in an Executive Assistant role supporting c-suite executive(s), preferably in a tech organization

Required Skills / Certifications

• Flexibility to be available to take calls and handle matters outside of core business hours as needed 
• Basic knowledge of project management tools like Asana to track tasks, deadlines and priorities
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects 
• Ability to generate reports, presentations, and draft communications for internal and external use
• Desire to grow and take on your own projects as deemed appropriate by leadership
• Professional demeanor and soft skills such as discretion and adaptability
• Positive and personable can-do attitude
• Mastery of Microsoft Office suite and Google Workspace 
• Ability to effectively use calendar management and other tools to coordinate complex meetings and events
• Experience handling confidential materials for executives

Preferred Skills / Certifications

• Experience working for tech executives
• Basic knowledge of what it means to work in an agile environment

Security clearance

You must be able to obtain a security clearance (Secret or higher)

benefits

We offer a comprehensive benefits package, paid time off, life insurance, 401(k) retirement savings plan with employer matching, and opportunities for professional growth and career development.

You have the legal right to work in the United States without current or future employer sponsorship. Qualified candidates must live in the United States, with the ability to commute to the North Bethesda, MD office. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. USAI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment.